Section One

Overview

Children are eligible to receive MEP services if they meet the definition of “migratory child” and if the basis for their eligibility is properly recorded on a certificate of eligibility (COE) or other written or electronic form. In this manual the paper copy of the COE that is filled out by the recruiter will be referred to as the “certificate.”

When a COE certificate is received by the local MEOP it should be added to the local MIS2000 system. Before entering the information from a COE certificate many data entry people prefer to do a Student Search under the Student View to see if the students are already on the local or state database. To learn how to do this go to XXXX XXXXX. After completion the updated local MEOP database must be uploaded daily to the state server.

Step One.

Open MIS2000 and go to the COE View as shown below

Keep the CAPS LOCK key on at all times when using MIS2000. Use the TAB key to move from field to field when moving sequentially over the screen. Use the mouse pointer to jump to a field to edit.

Go to COE Census Panel

Here's a graphic to show what the symbols below the Search COE button mean.

There are some powerful buttons here. The Delete Button on the COE Data panel (the – minus sign) should not be used without consulting with the state ID&R office.

Information that you have entered is saved any time that you leave a screen or exit the program even though you have not clicked on the Check button.

COE Data Panel (could this be shaded a different color?)

Includes the fields COE Number – Approved on the top portion of the screen of every COE screen.

On the COE data screen left click on the + sign, which is the “insert record “ key.

Enter the COE number in the COE number field (#1) and hit the TAB key to advance to the next field, the Sign Date field (#2).

In the Sign Date field you should enter the recruiter signature date in the format mm/dd/yy that appears on the bottom right of the COE form. Then hit the TAB key to move to the next field, Recruiter.

The Recruiter field is a drop down box. Click on the dropdown arrow and select a recruiter from the list or begin typing the name of the tutor and when the name that you would like to choose appears hit TAB to move to the next field to accept it.

In the Program field (#4) please choose or type your local MEOP. The tab key is used again and again to move sequentially field to field.

In the County field (#5) please choose or type the official county of the school district.

School District field (#6) Choose or type the School District name. Please note the School District name is usually different than the Facility Name (building).

The Funding Year field is useless IGNORE IT – Will – get it removed!!!

The Approved field is state controlled. You will not be able to enter anything into this field on a machine at a local MEOP. The Approved field will have a date in it when sufficient documentation has reached the state ID&R office and has been approved for funding.

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